Travel accident and emergency insurance coverage is available for employees (upon employment) and students (insurance payment is required upon registration in the GEO Travel Registration System) traveling on Covered Travel as defined by University Policy 1134, University Travel to International and/or Hazardous Locations.
Emergencies can escalate quickly when you are traveling away from home. To ensure the best possible coverage George Mason University has acquired the insurance services of Mercer Campus Travel Assistance Service. Mercer, in partnership with Chubb Insurance Company, provides evacuation, emergency and informational services.
Studying and traveling abroad requires many of the same health and safety precautions that one would take in the U.S. However, participants need to be aware of additional risks that may be unique to traveling abroad and living in a particular country or region. It is recommended that student visit the State Department Advisories page as well as the country specific information available through our insurance provider portal, Mercer Travel Assist.
*Please note that the International Emergency Insurance does not include general medical coverage. Medical Insurance carried by most full-time faculty and staff is usually applicable overseas; however each traveler should confirm this with their individual carrier. Students should also check with their health insurance provider to confirm their coverage extends overseas.
Who Is Covered?
Employees traveling on Covered Travel worldwide, 24 hours a day. The benefits extend to their lawful spouses, domestic partner and children traveling with them.
Students traveling overseas who are participating in off-campus activities sponsored and supervised by the University are covered worldwide, 24 hours a day.
The university provided emergency insurance will cover a maximum of 14 days personal deviation, if you plan to travel before and/or after the dates of your covered travel. If you are adding more that 14 days personal deviation, you will need to purchase your own additional insurance coverage.
Registration for International Emergency Insurance
Accurate information on travel plans is needed in order to deliver the services and protections the travel insurance policy offers.
- Employees are responsible for registering group travel activities with the Global Education Office (GEO).
- Students who arrange independent international educational travel must register their trip in the GEO Travel Registration System. Each student will be required to submit payment during trip registration and will receive proof of insurance once completed. Students traveling as part of International Educational Travel should follow registration procedures outlined by the program administrator, college or school.
- Employees travelling without a student group should request insurance documents using the International Emergency Insurance Registration Form at least two weeks prior to departure. *Employees completing the UTAC process do not need to complete this step, travel insurance documents will be provided with UTAC approval.
Declaration of Coverage Letter
Faculty/Staff: If the country to which you are traveling is requesting proof of insurance coverage please complete the Declaration of Coverage Letter Request. Operational Risk Management will provide this letter after we verify that your trip has been registered and is in compliance with University Policy 1134, University Travel to International and/or Hazardous Locations.
Students: Students traveling on education abroad programs or university-sponsored independent needing coverage documentation should submit the Student Declaration of Coverage Letter Request or contact GEO at firstname.lastname@example.org.
Travel to Hazardous Areas
Covered Travel for students and employees is restricted from any area affected by the following:
- U.S. Department of State Travel Advisories Level 3 (Reconsider Travel) and 4 (Do Not Travel);
- Center for Disease Control and Prevention (CDC) Warning Level 3 or higher; or
- Comprehensive economic sanctions.
Please refer to University Policy 1134 for details regarding travel to hazardous areas and sanctioned countries and the process for travel approval.