Certificate of Insurance (COI)
It is commonplace for contracting organizations to exchange Certificates of Insurance to demonstrate that they have insurance coverage. Mason’s Office of Risk Management will provide such certificates on behalf of the Commonwealth. (Certificates of Insurance for Workers Compensation Coverage are provided by Human Resources.) Requests should be submitted via email five (5) business days in advance of the date the certificate is needed.
Complete and forward a Certificate of Insurance Request and supporting agreement via email (email@example.com). The Certificate will be prepared and signed. The original will be forwarded in accordance with the information provided on the request form.
Certificates of Insurance may also be required between two Mason Departments. For these requests please complete and forward a Inter-Department Certificate of Insurance Request and supporting agreement via email (firstname.lastname@example.org). The Certificate will be prepared and signed. The original will be forwarded in accordance with the information provided on the request form.
Contract Review for Certificates of Insurance:
The use of outside facilities must be for official Mason business or be an approved event in order to receive the Certificate of Insurance coverage.
As a public agency, Mason is not permitted to add other entities as additional insurers to the Commonwealth’s self-insurance comprehensive liability program, nor can we provide contractual liability coverage that would assume contractual indemnification or hold harmless provisions. If you encounter a purchasing agreement under $5,000, a contractor’s addendum may be used when agreements have prohibited language that Mason cannot agree to. Purchasing has provided the contract addendum and instructions on their website.
All contracts and agreements must be signed by Mason employees who have expressly been delegated signature authority by official Memo of Delegation of Signature Authority. Otherwise, no employee has legal authority to bind the University.