Virtual Programs, Events, and Camps

Guidance updated 5/8/2020


A programs, events, and camps activities (PEC) offering virtual programs should be registered. Please visit for more information.

Background Checks

Mason faculty, staff, students and volunteers who operate/participate in an online program involving minors must successfully complete a background check.  Those completing background checks will need access to a printer, internet connection, and a way to return documents electronically (by scanning or sending a photo of a signed form). Please contact to begin the process or ask questions.

Setting up an Online Program

Online programs should utilize Mason-approved software.

Safe Contact and Privacy Rules

The following safety rules apply to virtual programs for minors:

  • Avoid one-to-one virtual contact with a minor.
  • Mason recommends that at least two adults are online during live programs.
  • No private direct messaging, texting, chatting, or personal emails between a minor and a program supervisor/online teacher is permissible.  Group messages and posts are acceptable and must be viewable by all participants.
  • Minors may not engage in activities involving hazardous materials (chemical, biological, radiation) or work with mechanical tools at home during an online program.  For questions about whether a proposed activity can be done safely, please contact .
  • Parents/guardians must be provided with access information to all virtual meetings and programs.
  • Review the Dos and Don’ts of working with minors for reminders on behavioral expectations.

Recording of Online Sessions

If program administrators wish to record any online sessions, they must obtain the consent of all parents/guardians by use of the Photo and Video Recording Release Form. Program administrators may not record online sessions to their personal computer or device.  Recordings must be made to the cloud.  Recordings may be shared afterwards with participants in an un-editable format.

Required Forms

Parents/guardians of participating minors must complete the following two forms and submit them to the program administrator:

Reporting Concerns

The procedures for reporting abuse and neglect remain the same for online programs.

Disability Accommodations

Participants who need to request disability accommodations should contact their program administrator.